Vaccination Policy

Vaccination Policy

The vaccination policies for participants and employees are outlined below. If you have additional questions, please reference our Frequently Asked Questions on vaccination.

Vaccination Policy for Outward Bound Canada Participants

Purpose

Outward Bound Canada (OBC) has implemented this policy to increase the protection and safety of OBC staff and community. Achieving high vaccination rates is part of a range of measures and actions that can help prevent and limit the spread of COVID-19. Vaccinations against COVID-19 help reduce the number of new cases and severe outcomes.

Scope

The policy applies to all participants, youth and adults, that are registered to join an Outward Bound Canada course, training, or any other program delivered by Outward Bound Canada. This group will be referred to as “participants”. 

1. Policy Statement

As of November 1st, 2021, Outward Bound Canada will require that all participants be vaccinated against COVID-19, as a condition of enrollment, unless a medical or religious/creed exemption is granted and approved by OBC.  

1.1 All participants will have to provide OBC with a copy of their official proof of COVID-19 vaccination card, certificate, or passport, or any other government-issued paperwork that confirms their vaccination status. 

1.2 Admissions will provide all participants with a webform link to upload their proof of vaccination. This information will be held confidentially in OBC’s system until vaccination status has been confirmed. OBC will not retain a copy of any proof of vaccination.

1.3 In order to be considered fully vaccinated against COVID-19, participants must have received all the necessary doses of their Health Canada approved vaccines, at least 14 days before the start of their contract. 

2. Exemptions

OBC will grant exemptions to the vaccination policy, on a case by case basis, for medical reasons or other grounds protected under applicable human rights laws.

2.1 Medical Exemptions

Medical exemptions are based on the Public Health Agency of Canada’s Recommendations on the use of COVID-19 Vaccines (p. 37).

Medical exemptions will only be considered after the submission of OBC’s COVID-19 Vaccine Medical Exemption form. OBC reserves the right to have the form reviewed by alternate medical specialists and will consider exemptions on a case-by-case basis. 

2.2 Religious/Creed Exemptions

Religious or creed exemptions will only be considered after the submission of OBC’s COVID-19 Religious/Creed Exemption form. OBC reserves the right to make the appropriate inquiries to verify the authenticity of a creed/religion-based claim and will consider exemptions on a case-by-case basis.

3. Accommodations

OBC is committed to providing exempt participants with reasonable accommodations, up to the point of undue hardship. Accommodation requests will be handled on a case by case basis. They will typically include COVID-19 testing, in addition to compliance with all other applicable health and safety protocols.

3.1 Participants (Open enrollment and groups programs)

3.1.1  Unvaccinated participants with a medical or religious/creed exemption will need to provide a negative PCR test to participate in any OBC program. This expense is incurred by the participant, the school or organisation they belong to. 

3.1.2 If a participant has already obtained a medical or religious/creed exemption, they must share all relevant documentation with OBC. OBC reserves the right to have the form reviewed by alternate medical specialists or to make the appropriate inquiries to verify the authenticity of a creed/religion-based claim. 

3.1.3 Unvaccinated participants will need to adhere to all of OBC’s COVID-19 protocols, including but not limited to testing, wearing a mask at all times while indoors and when outdoors if physical distancing is not possible. 

4. Confidentiality 

All information relating to a participant’s medical and religious/creed exemptions will remain confidential and stored in their private file for the purpose of ensuring the safety of OBC’s staff, participants and public health in the event of a COVID-19 outbreak.

Vaccination Policy for Outward Bound Canada Employees

Purpose

Outward Bound Canada has adopted a mandatory COVID-19 vaccination policy to increase the safety of our staff and participants.Vaccinations are a simple, safe, and effective way to reduce the likelihood of transmission and decrease the severity of associated symptoms. 

We strongly believe that a vaccination policy is necessary at this time to continue offering high quality programs to young people. Achieving high vaccination rates is part of a global campaign to reduce the risks of transmissions, and OBC is committed to doing their part to protect public health. 

We are implementing this policy because the health and wellbeing of our staff and participants is our top priority, and as such, we continue to evolve our policies in response to the dynamic nature of the virus. 

Scope

 This policy applies to all full-time, part-time, seasonal employees, volunteers, or any other individuals, employed or contracted, who may come into direct contact with OBC staff, participants, or clients. This group will be referred to as “staff”.

1. Policy Statement

As of November 1st, 2021, Outward Bound Canada will require that every staff be vaccinated against COVID-19, as a condition of employment, unless a medical or religious/creed exemption is granted and approved by OBC.  

1.1 All staff will provide OBC with a copy of their official proof of COVID-19 vaccination card, certificate, or passport, or any other government-issued paperwork that confirms their vaccination status. 

1.2 Human Resources (HR) will provide all staff with a webform link to upload their proof of vaccination. This information will be held confidentially in OBC’s HR System until vaccination status has been confirmed. OBC will not retain a copy of any proof of vaccination.

1.3 In order to be considered fully vaccinated against COVID-19, new staff must have received all the necessary doses of their Health Canada approved vaccines, at least 14 days before the start of their contract. 

1.4 Staff hired by OBC prior to November 1st, 2021 must show proof of vaccination by this date.

2. Exemptions

OBC will grant exemptions to the vaccination policy, on a case by case basis, for medical reasons or other grounds protected under applicable human rights laws.

2.1 Medical Exemptions

Medical exemptions are based on the Public Health Agency of Canada’s Recommendations on the use of COVID-19 Vaccines (p. 37). 

Medical exemptions will only be considered after the submission of OBC’s COVID-19 Vaccine Medical Exemption form. OBC reserves the right to have the form reviewed by alternate medical specialists and will consider exemptions on a case by case basis. 

2.2 Religious/Creed Exemptions

Religious or creed exemptions will only be considered after the submission of OBC’s COVID-19 Religious/Creed Exemption form. OBC reserves the right to make the appropriate inquiries to verify the authenticity of a religion/creed-based claim and will consider exemptions on a case by case basis. 

3. Accommodations

OBC is committed to providing exempt staff with reasonable workplace accommodations, up to the point of undue hardship.  Accommodation requests will be handled on a case by case basis. They will typically include COVID-19 testing, in addition to compliance with all other applicable health and safety protocols.

4. Confidentiality 

Proof of vaccination documentation will not be stored by OBC. Once documents have been uploaded to the webform, each employee’s HR file will be updated and the proof of vaccination document will be deleted. 

All information relating to a staff’s medical and religious/creed exemptions will remain confidential and stored in their Human Resource file for the purpose of ensuring the safety of OBC’s staff, participants, and public health in the event of a COVID-19 outbreak. 

5. Non-Compliance

Any staff who does not adhere to this policy may be subject to disciplinary action up to and including termination of employment for cause.